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How to print W-2 form in QuickBooks Desktop?
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Essentially, W-2 forms are nothing more than declarations containing information regarding the wages paid by an employer to its employees. In addition, it discloses all information about tax deductions on employee salaries, which is very important for employees when preparing tax returns. However, printing W-2 forms is quite a large task for any business because it requires everything related to employee tax records, Social Security, and payroll reporting. Like Medicare tax, etc. In this article, we discuss how to print W-2 forms in QuickBooks Desktop. If you have any further questions, you can contact our technical support team at dedicated support number +1-844-405-0907.
Let's review the steps to print a W-2 form in QuickBooks Desktop:
There are some steps to follow properly:
- Open Form W-2 from QuickBooks Desktop and click the Employee menu.
- Now select the W-2 form and payroll tax form and click Process Payroll Forms.
- Select Form W-2/W-3- Transmission of Annual Tax and Wage Report.
- To create the form click on Create Form You need to click on the All Employees option if you want to send the form to all employees.
- Click on the employee's last name as above.
- You must add the year of the form you want to print and then click the OK
- There is only one version of a tax form stored by QuickBooks Desktop.
- Click Review or Edit to review all W-2 forms. Then click on the submit form to print the forms.
- Select the employee to print the form.
- First, choose the paper options:
- Perforated paper, blank paper or pre-printed template.
- Next, you need to choose who you will print to.
- Click Select an item to print then select and follow the corresponding steps:
For employers
- W-2 – Version D: For your records, 2 per page. Instruct employers to submit Form W-2.
For the government
- W-2 – Version 1: to your state or local tax agency, 2 per page
- W-2 – Version A: for ASS, 2 per page.
For renters
In the case of white paper or perforated paper
- 4 per page: version B, 2, 2, C
- 3 per page: Versions B, 2, C
Instructions for sending money to employees:
- Required if not printed.
- In case of pre-printed samples
- W-2 – Copy C: for employee records, 2 per page.
- W-2 – Version B: For employee federal income tax returns, 2 copies per page.
- Copy 2 of W-2: to your state or local tax agency, 2 copies per page.
Instructions for sending money to employees:
- Required if not already printed on paper.
- To export the form to your PDF reader and start printing
- You must print in advance if you use pre-printed templates.
- Then click on the Print PDF option.
- Finally, let's get started with printing from a PDF reader.
Read Also: QuickBooks error codes 6189 and 816
Conclusion:
The solutions and their steps provided in this blog require some discipline and patience. The steps will make it easy for you to print W-2 forms in QuickBooks Desktop by the experts in this field. By following these methods, you can easily resolve this issue on your own. But if you are unable to properly perform the troubleshooting steps and find any problem you can contact our expert technical support team for assistance and you will be helped immediately to resolve your issue. Reach out to us at our QuickBooks technical support team +1-844-405-0907.
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